Computer Boot Up Camp

Week Five Class Notes-

Presentation Graphic Basics

 

 

On-Line at: http://www.dowlingcentral.com

 

 

1. Opening an Existing Slide Show

 

EXERCISE 1: Open up Power point by going to the START menu. Then click on Open Office Document.

 

Go to the “R” Drive and select Ex 5-1

 

Save it into your folder and call it marspres.

 

2. Understanding the screen

 

Each slide consists of several slides with text boxes and a background.

 

The title page: On the title page you will see:

 

Ø       a slide title

Ø       A slide subtitle

Ø       A slide background

 

The big red lines are part of the background.

 

All slides in a slide show use the same background. You can select from many template backgrounds or you can make your own.

 

 

 

3. Moving around the slide show

 

EXERCISE 2: Use the outline to the left side to move through the slide show by clicking the buttons next to the numbers.

 

You can also use the scroll bar to the right.

 

Notice the menu bar at the top of the screen. There are many functions that are identical to the ones you have already learned in WORD. Go through these drop-down menus and see how many of these you recognize from the last few weeks.

 

3. Entering text

 

If you use a template for your presentation…and there are many on your computer already, you will notice that there are text boxes already on the screen. These are called placeholders. To insert text in a text box, click in the box and start typing. All text will automatically be properly formatted. If you are entering text for a bulleted list, the bullets are also automatic.

 

EXERCISE 3: Go to slide 4. Click in the text box and type the following:

 

Demios requires only seven hours to orbit Mars. It will collide with Mars within the next 30 million years.

 

Phobos requires more than one earth day to orbit Mars.

 

Click outside the bulleted list area to close it.

 

4. Adding and deleting slides

 

You will most likely want to add or delete slides along the way.

 

EXERCISE 4: Select Slide 5 by clicking on the number 5 in the outline on the left side of the screen. Click on the INSERT button. Then click on NEW SLIDE. Now you have slide 6.

 

Once you have the 6^th slide, type in the following in the proper place:

 

Title:   Living on Mars

Bullets: Rotation is similar to Earth’s, 24 hours and 37 minutes.

             Orbit is almost twice as long as Earth’s, 686.9 Earth days.

             Temperatures range from –220 degrees to +68 degrees.

 

Then, add another slide to the show. Then delete it by clicking on the slide in the outline and clicking on the DELETE BUTTON.

 

5. Editing text

 

You can edit text in the same way you can edit text in WORD.

 

Try the following:

 

EXERCISE 5: Move to slide 2. DoubleClick on the title box to open it. Change the title from “The God of War” to “ The Name Mars”

 

In the same slide there is a misspelled word. Fix it.

 

Move to slide 5. In the last bullet, italicize the word cannelli.

 

Move to slide 3. Change the abbreviation from mph to miles per hour.

 

6. Changing slide layout

 

You can change the order of the slides in several ways. The easiest way. Go to VIEW and then SLIDE SORTER. Practice moving the slides around by dragging them around the screen. There will appear a vertical bar when you drag a slide to a new position. Just drop it into its new place.

 

7. Printing slides

 

Slide shows are meant to be seen on a screen in front of an audience. If you want to print them, however, you probably won’t want to print the dark backgrounds that you might have…it would take up a lot of ink.

 

You can print so that the background doesn’t print.

 

EXERCISE 6: NOW go to FILE…PRINT…You can select what kind of print job you want. You could print the following options:

 

a.     all the slides…one per page.

b.    Just the current slide that is selected.

c.     OR print handouts to give to your audience. I love these. I give them to my students because they can take notes on them.

 

Go to print what: Choose Handouts

 

Ø       2 per page is good for using as note cards when you are giving a speech…whether or not you are using PP.

Ø       3 per page is good for handing out to the audience.

Ø       4, 6, and 9 get a little small…but you can get a lot on a page.

 

Choose to print in black and white to save ink.

 

EXERCISE 7: Choose one of the print methods, and print out some slides or handouts…Compare with your classmates.